During these unprecedented times due to the COVID 19 pandemic, it is understandable that some academics may wish to temporarily reduce their appointment time in order to address priority family and self-care needs. Approvals for one year or less will be considered and are subject to renewal consideration. All requests to reduce the appointment time must be supported by your supervisor. Final approval rests with AVP Wendy Powers. The academic or supervisor may end such approved arrangements with a thirty-day advanced notice.
Salary, monthly sick and vacation leave, and UCRP service credit accruals will be calculated on the reduced appointment percentage. You are also encouraged to contact the UC Davis Benefits Office to discuss the implication of healthcare coverage for any such reduced appointment.
If you are interested in seeking a voluntary reduction in time, please complete the listed documents and submit to Tina Jordan (email@example.com).
As noted in a previous ANR Update, staff are eligible to participate in the Employee Initiated Reduction in Time (ERIT) Program. Questions about the ERIT program may be directed to John Fox or Bethanie Brown.
South Coast REC and Orange County UCCE had to cancel their Avocado Field Day and Annual Open House on June 27th, so they collaborated to create a Virtual Avocado Festival from June 22-27. The week's activities included a "Best-Dressed Avocado” contest where youth and adults competed via Instagram for prizes, webinars featuring talks on the avocado, culinary demonstrations from local chefs and friends-of-the-farm, and a live Q&A session. EFNEP recorded a video on creative, easy recipes, Master Gardeners recorded a webinar on avocado selection and cultural practices, 4-H hosted a virtual Avocado Trivia Night, and Master Food Preservers recorded a demonstration on experimenting with varieties and methods for freezing avocados.
San Benito and Santa Cruz 4-H created virtual petting zoo videos on YouTube, a creative way to spread joy and the message of 4-H within their communities while educating viewers on animal “fun facts.” See the San Benito video here and the Quail Creek video here.
Since all of the California Department of Pesticide Regulation's (DPR) test dates are postponed, the Publishing team sent out an email suggesting licensed Pest Control Advisers and those with Qualified Applicator Licenses and Certificates “Hunker Down and Study,” with links to the study guides available in the catalog. The email received very good engagement with a 38% open rate.
Coming together, keeping together and working together during unprecedented times.
Although we live in challenging times, few organizations are managing those challenges as well as UC ANR. Throughout our community, at every level, staff and academics have innovated and found new ways to ensure that our local communities continue to be served by our programs, our research and our partnerships. You have all shown your ability to adapt and have demonstrated a high level of resilience in a continually changing and unprecedented environment these past months. Yet, even resilience requires renewal and revitalization.
Therefore, as we continue to adjust to ongoing change, I want to encourage all UC ANR people – supervisors and individual contributors alike – to tap more deeply into their collaborative and team building potential by completing the UC People Management Certificate Series within the next year.
ANR as a whole will benefit from our individual understanding of the basic tenets of employee engagement, team building, setting clear expectations, clear communication and collaboration. On an individual basis, you will gain a deeper understanding and tools to enhance your people skills, collaboration skills, prioritizing work, implicit bias awareness, being an effective team member, and preparing yourself for leadership roles.
There are 16 required and 4 elective modules which range from 15-25 minutes. Included in the required modules are topics such as “Giving and Receiving Feedback”, “Coaching for Performance and Development”, and “What is Implicit Bias?” In the elective course section, topics include “Building Collaborative Relationships,” “Move Forward with Change Planning” and “UC Responding to Conflict.” They are well worth your investment of time – both as professional development and personal growth.
Let's continue to champion the amazing work we all do by delving into people management.
Once you have completed the series, please contact firstname.lastname@example.org for your digital certificate.
As always, many thanks for the great work you do!
Stay safe out there,
Visitor clearance survey
UC ANR has been using a web-based daily “clearance to work survey” to ensure that employees who are working onsite or engaged in in-person field work, research or extension activities are free of COVID-19 symptoms. An offline or paper version of the survey is also available for volunteers or employees who cannot access the online survey. Symptom screening is a statewide recommendation for all employers and is required by UC guidance for campuses and ANR locations that have personnel working onsite. The UC Symptom Screening Task Force guidance also states that arrangements must be made to require the same or equivalent screening not only of students, academics and staff but also guests, contractors, vendors and members of the public who are permitted access to UC facilities.
To comply with this UC systemwide guidance and to increase the protection of our employees, beginning August 3, all visitors to UC ANR facilities must also complete a Visitor Clearance Survey prior to entry. Only visitors who receive a “Cleared to Enter” result will be allowed access. Visitors who are denied entry should be provided information about other ways to interact with UC ANR remotely, such as information available on websites, scheduling a phone consultation, video meetings, etc.
When visitors from a UC campus or vendors whose employer has a symptom screening process can demonstrate that they have already passed their institution's screening, those results will be acceptable to enter the UC ANR facility. Additionally, for UCCE offices, a county's symptom screening process will be acceptable to enter the UC ANR spaces.
To maintain privacy, UC ANR personnel will not record or retain the responses of any person's Visitor Clearance Work Survey, but will only keep a record of the final survey result, i.e.: “Cleared to Enter,” or “Stay Home,” using a daily visitor log or sign-in sheet to record survey clearance status.
The UC ANR Visitor Clearance Survey and additional instructions and details about the survey are posted on the UC ANR COVID-19 webpage: http://ucanr.edu/covid19 under “Standards for Resuming In-Person Activities.”
Starting in March 2020, Nutrition Policy Institute researchers rapidly adjusted existing projects and joined forces with partners to respond to the pandemic by providing guidance on adjusting school meal service and other school operations to meet the needs of families during school closures; providing guidance on food security measures among people experiencing homelessness; and supporting the strengthening of food assistance programs.
CalFresh Healthy Living, UC provided oversight, training and technical assistance to San Luis Obispo County Disaster Service Workers at essential farmers market sites to ensure that safety guidance was followed by vendors and the public. These efforts enabled farmers markets that serve low-income patrons through EBT Acceptance and Market Match programs to remain open and address food insecurity in these communities.
Continued support for employees
As we all continue to face the numerous challenges brought on by the pandemic, our top priority at UC ANR is to continue to provide a safe, flexible and healthy work environment. We recognize how complicated each of your unique situations may be and how difficult it is when we don't know where our next hurdle may come from. One thing is clear, however: as we face more change, the need to continue to be flexible and thoughtful is more critical than ever.
As schools and workplaces begin to reopen, in part or in full, please know that we are aware of the strain this may cause for scheduling, time management and work life balance. We will continue to provide flexible work arrangements, to the extent possible, and we will continue to put your safety and wellbeing first. While we cannot know for certain what is on the horizon for each of us, we know that UC ANR is full of extraordinary, innovative and dedicated people and it is through your pioneering efforts that UC ANR has been successful in continuing to operate during these difficult times.
We want to thank you for your determination and remind you of the support tools at your disposal to help you take care of yourselves and your families. We highly encourage all employees and supervisors to check in with each other regularly and continue to reassess the work environment and discuss ongoing needs.
Family Care Resources – UC offers Family Care Resources to help you balance work and family responsibilities.
Leaves – Leave Options & UC ANR Update
Flexible Work Schedules – Contact email@example.com to discuss options.
Health – Self-care during times of change and high stress is critical. Please see the options below for additional resources in addition to any benefits your medical care provider may offer:
- Academic and Staff Assistance Program (ASAP) - https://hr.ucdavis.edu/departments/asap/resources/ucd-covid-19. Note: If you are a UCOP employee, you are covered by Faculty and Staff Assistance Program (FSAP): https://www.ucop.edu/local-human-resources/op-life/worklife-programs/faculty-staff-assistance-program.html.
- Center for Advocacy, Resources and Education (CARE) - https://care.ucdavis.edu
- Environmental Health and Safety Wellness Page: http://safety.ucanr.edu/Programs/emergency/Current_Health_Alerts/Wellness_and_mental_health
- Change Management eLearning Opportunities: Log into the UC Learning Center https://www.lms.ucdavis.edu. Use your UC Davis Login (Kerberos).
Human Resources is available to help employees and supervisors navigate their unique circumstances during this time and will be continuing to look for additional means to support employees. Please feel free to contact Jodi Rosenbaum at firstname.lastname@example.org should you have any questions.
UCPath phone service
UC Path will begin providing phone service again starting Monday, July 27, at 8 a.m. The UCPath Center staff continues to work remotely with new phone hardware and software to support calls from employees, location administrators, former employees, vendors and third parties.
UCPath phone service information:
- UCPath phone number: 855-982-7284
- Business hours: 8 a.m. - 5 p.m. Monday - Friday starting July 27, excluding UC holidays
- Callers will be asked to authenticate with their eight-digit date of birth and last four digits of their social security number
- To ensure UCPath addresses employee questions or issues, callers must inform the UCPath associate if they are calling about an open inquiry
UC ANR contact information:
In urgent cases where employees may not get ahold of UCPath or are not sure how to proceed, please contact:
The Program Support Unit provided excellent support to IGIS in putting on a virtual Drone Camp. With a record number of participants, the camp went smoothly because of PSU staff expertise in managing the many logistics, including putting over 500 people in breakout rooms and accommodating a deaf participant.
Modoc County 4-Hers participated in a Junior Livestock Show & Sale on June 8-12 that was adapted for COVID-19 safety measures. The many changes that were implemented kept the community safe while providing experiences that taught youth valuable life skills: confidence, public speaking, livestock judging, problem solving, resiliency and more.
Many thanks for the great work you are doing and the innovation you've shown during some challenging times. Your cooperators, your communities and I all greatly appreciate it! Take care of yourself and make some time tonight to check out Comet Neowise; it's closest to Earth today, right below the Big Dipper just after sunset.
I have received the sad news of Lowell Lewis's passing from Henry Vaux, former ANR associate vice president. Our longtime employees and emeriti will remember Lowell from his 30-plus years of service to ANR. Although Lowell retired as AVP in 1991, he remained in contact with many ANR colleagues over the years, both professionally and personally.
I offer my condolences to his family, friends and colleagues. Please see Henry's note below.
Sadly I write to inform you that Professor Emeritus Lowell Lewis, Professor of Horticultural Science and also Associate Vice President Emeritus, passed away last week. He was 89 and had been in declining health for some months.
Lowell served as an active faculty member in Horticultural Science at UCR from 1960 until about 1981. During the later years of the 70s and early years of the 80s he was Associate Dean of what was then CNAS though it was called by a different name then. Lowell then served beginning in 1981 as Associate Vice President for Agriculture and Natural Resources in the Office of the President. He retired in 1991 and was an international consultant for some years after that. He resided in Barcelona, Spain, until returning to the U.S. two years ago. He resided then in Irvine.
Although it has been many years since Lowell was on the campus there are probably a few faculty who remember him. He will also be remembered by members of the Riverside community where he was active. I do not know what sort of announcement or press release you may wish to get out or even if you wish to do either. In any event, I thought it important that you be aware of Lowell's passing. He will be missed by those who knew him.
Henry Vaux, Jr.
Associate V.P. Emeritus