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LinkedInPosts Tagged: Aggie Enterprise
Aggie Enterprise continued support, office hours resume April 16
During this ongoing stabilization period for our new financial system and Chart of Accounts structure, the UC ANR Aggie Enterprise Team has extended its office hours and continues to support users and find concrete solutions to challenges.
If you encounter an issue with a transaction process, report or any other aspect of the new system, please work with your business manager and/or fiscal officer as they partner with the UC ANR Aggie Enterprise Team to address concerns and find solutions. Continued support is also available to all UC ANR Aggie Enterprise users by opening a service ticket via email to ANR-AggieEnterprise@ucanr.edu and attending office hours.
Office hours (4/16 through 6/13/2024)
Tuesdays and Thursdays
1 pm to 3 pm
Meeting ID: 530 400 4429
The ANR Aggie Enterprise team will continue to closely monitor user feedback and may extend office hours beyond June 13 based on need.
If you need to escalate an urgent matter, please contact our UC ANR Aggie Enterprise Project Manager Raghuvir Goradia at rjgoradia@ucanr.edu.
Tu Tran
Associate Vice President, Business Operations
Update on Aggie Enterprise Oracle Financial System rollout
Dear Colleagues,
Within our new financial system, the new Chart of Accounts accounting structure and Oracle software are vastly different from our old structure and systems. During the transition and adjustment period, the Aggie Enterprise team is actively managing resolutions to issues. I have heard from many business users and ANR staff members that these issues can be stressful and frustrating, and I am grateful for everyone's patience and the collaborative efforts of our teams as they continue working through the transition. I'd like to thank each of you for your efforts to learn the new accounting structure and adapt to business processes within the new financial system, on top of your regular duties. There are considerable changes to our business processes to comply with UCOP requirements, and we will overcome these challenges with time.
Ongoing support
The UC ANR Aggie Enterprise support team members have been working diligently with business managers and fiscal officers to support, train and resolve issues for all our units during the transition. The team hosts office hours 1 to 3p.m. Monday through Thursday (through March 28), and holds weekly team meetings to discuss challenges, share knowledge and collaborate on solutions.
Immediate next steps
The UC ANR Aggie Enterprise team is providing ongoing support via tailored training sessions to target audiences to support them through this adjustment phase. UC ANR Aggie Enterprise team leads are working together with business partners and managers to address and resolve these transitional issues. If you encounter challenges with transaction processes, reports or any other aspect of the new system, please work with your business manager and/or fiscal officer as they partner with UC ANR Aggie Enterprise leads and co-leads to build innovative solutions to address concerns. If you need to escalate an urgent matter, please contact our UC ANR Aggie Enterprise Project Manager Raghuvir Goradia at rjgoradia@ucanr.edu.
Expectations over the next few months
Since this is a significant project with extensive impact, working through issues and reengineering business processes will take several months. The functional team will work throughout the coming months to identify and correct issues as they arise, and to ensure that all issues are addressed and processes set by the end of this fiscal year, June 30, 2024.
Thank you again for your perseverance, patience and hard work. We are committed to providing you with assistance as we work to optimize our financial structure and systems.
Sincerely,
Tu Tran
Associate Vice President, Business Operations
Aggie Enterprise financial system’s first week success
Dear Colleagues:
I'm pleased to announce that the first week of hypercare for the new Aggie Enterprise financial system has been a resounding success! During this critical phase, our dedicated UC ANR Aggie Enterprise “Waggle” support team worked tirelessly to ensure a seamless transition and address initial post-go-live questions, clarifications and challenges. Subject matter experts are closely monitoring the system's performance and working on known issues to promptly address and resolve them.
The support structure for the new financial system has been well-received as many of you joined Zoom Office Hours sessions and/or submitted tickets. UC ANR's Aggie Enterprise team will continue to provide support via the ticketing system and Office Hours as follows:
- 1 to 3 p.m.
- Monday through Thursday
- Jan. 16 through March 28
- Join via Zoom
Many thanks to the UC ANR Aggie Enterprise support team for their dedication and expertise during the crucial first week of hypercare, making this remarkable success story possible.
Stay tuned for updates as we continue to make progress on the transition to the new Aggie Enterprise financial system.
Thank you,
Raghu
Raghuvir Goradia
Project Manager – UC ANR Aggie Enterprise
Prepare for new Aggie Enterprise financial system go-live on Jan. 4
Dear Colleagues:
Especially for those of us who work in the current Kuali financial system or the UCPath HR and payroll system, we are fast approaching the scheduled January 4, 2024, go-live date for the new Aggie Enterprise system. Please refer to the Aggie Enterprise and UCPath dates listed below.
Please review the UC ANR Aggie Enterprise Go-Live Checklist to ensure you are ready to work in the new system. You'll find actions that should be completed on Day 1 post-cutover and over the first several weeks following go-live. Activities are organized into general actions that all users should take, and business process actions that may apply based on your role(s).
Please reach out to the ANR Aggie Enterprise Project Team with questions and to report any issues or errors you encounter. To avoid confusion and duplication of efforts, please email ANR-AggieEnterprise@ucanr.edu instead of the UC Davis ServiceNow ticketing system.
Thank you,
Tu Tran
Associate Vice President, Business Operations
UC ANR Aggie Enterprise Website
Access the UC ANR Aggie Enterprise website from within the UC ANR portal.
Upcoming Aggie Enterprise Dates
- 1/4/2024: Aggie Enterprise system (production) go-live
- 1/15/2024:Reconciliation and report creation resumes, in new Aggie Enterprise system
Upcoming UCPath Dates for General Ledger Transactors
- 1/4 to 1/8/2024: UCPath General Ledger downtime during ANR UCPath cutover
- 1/8/2024: UCPath new Chart of Accounts goes live, Funding Entry and Salary Cost Transfer transactions can resume
Log in to the ANR portal and find the full list of Business Operations Center dates here and UCPath dates here.
Resources
Aggie Enterprise Orientation Guide, including a list of common scenarios to practice
UC Davis Aggie Enterprise website
Navigating Aggie Enterprise 6-minute video
The new UC Davis Chart of Accounts (COA) will replace the current Full Accounting Unit (FAU)
COA Resource Guide (PDF)
COA Quick Reference Guide (PDF)
COA Segment micro-learning videos and supplemental resources
Training
Self-paced eLearning and instructor-led courses are available for sign-up in the UC Davis Learning Management System (LMS). Search “Aggie Enterprise” for a list of available courses. For the best experience, practice transactions and processes in the Hands-On Environment while taking the eLearning courses.
Kuali & UCPath deadlines and Aggie Enterprise dates for Dec. 18 to Jan. 15
Dear Colleagues:
If you work in the current Kuali financial system or the UCPath HR and payroll system, below are upcoming system cutoff dates. As we approach the scheduled Jan. 4, 2024, go live date for the new Aggie Enterprise financial system, it is strongly recommended that you review the dates below and plan for any impact on your department's operations.
Please reach out to the ANR Aggie Enterprise Project Team for questions.
Thank you,
Tu Tran
Associate Vice President, Business Operations
Kuali Financial System Cutoffs and Aggie Enterprise Dates for Dec.18, 2023, to Jan. 15, 2024
- 12/18/2023: Internal Billing documents (from units/departments used to bill for goods/services provided to other units/departments) due to Business Operations Center
- 12/20/2023: Statement of Cash Collections paperwork and bank deposit paperwork due to Business Operations Center
- 12/20/2023: Last day to send checks to Business Operations Center to be deposited
- 1/3/2024: Add new (or edit existing) supplier records in Aggie Enterprise
- 1/3/2024: Catalog and non-catalog requisitions available in Aggie Enterprise
- 1/3/2024: Accounts Payable documents available in Aggie Enterprise
- 1/15/2024: Reconciliation and report creation resumes in Aggie Enterprise
Deadlines for UCPath General Ledger (GL) Transactors
- 12/19/2023: Direct Retro (DR) Transaction Freeze for UCPath General Ledger transactors
- 12/20/2023: ANR General Ledger access in UCPath will be removed during cutover until 1/8/2024
- 1/4 to 1/8/2024: UCPath General Ledger downtime during ANR UCPath cutover
- 1/8/2024: UCPath new Chart of Accounts goes live, Funding Entry and Salary Cost Transfer transactions can resume
Log in to the ANR portal and find the full list of Business Operations Center deadlines here and UCPath cutover deadlines here.
Resources
Aggie Enterprise Orientation Guide, including a list of common scenarios to practice
UC Davis Aggie Enterprise website
Navigating Aggie Enterprise 6-minute video
The new UC Davis Chart of Accounts (COA) will replace the current Full Accounting Unit (FAU)
COA Resource Guide (PDF)
COA Quick Reference Guide (PDF)
COA Segment micro-learning videos and supplemental resources
ANR Aggie Enterprise Website
Access the ANR Aggie Enterprise website from within the ANR portal.
Training
Self-paced eLearning and instructor-led courses are available for sign-up in the UC Davis Learning Management System (LMS). Search “Aggie Enterprise” for a list of available courses. For the best experience, practice transactions and processes in the Hands-On Environment while taking the eLearning courses.
