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Kuali & UCPath deadlines and Aggie Enterprise dates for Dec. 18 to Jan. 15
Dear Colleagues:
If you work in the current Kuali financial system or the UCPath HR and payroll system, below are upcoming system cutoff dates. As we approach the scheduled Jan. 4, 2024, go live date for the new Aggie Enterprise financial system, it is strongly recommended that you review the dates below and plan for any impact on your department's operations.
Please reach out to the ANR Aggie Enterprise Project Team for questions.
Thank you,
Tu Tran
Associate Vice President, Business Operations
Kuali Financial System Cutoffs and Aggie Enterprise Dates for Dec.18, 2023, to Jan. 15, 2024
- 12/18/2023: Internal Billing documents (from units/departments used to bill for goods/services provided to other units/departments) due to Business Operations Center
- 12/20/2023: Statement of Cash Collections paperwork and bank deposit paperwork due to Business Operations Center
- 12/20/2023: Last day to send checks to Business Operations Center to be deposited
- 1/3/2024: Add new (or edit existing) supplier records in Aggie Enterprise
- 1/3/2024: Catalog and non-catalog requisitions available in Aggie Enterprise
- 1/3/2024: Accounts Payable documents available in Aggie Enterprise
- 1/15/2024: Reconciliation and report creation resumes in Aggie Enterprise
Deadlines for UCPath General Ledger (GL) Transactors
- 12/19/2023: Direct Retro (DR) Transaction Freeze for UCPath General Ledger transactors
- 12/20/2023: ANR General Ledger access in UCPath will be removed during cutover until 1/8/2024
- 1/4 to 1/8/2024: UCPath General Ledger downtime during ANR UCPath cutover
- 1/8/2024: UCPath new Chart of Accounts goes live, Funding Entry and Salary Cost Transfer transactions can resume
Log in to the ANR portal and find the full list of Business Operations Center deadlines here and UCPath cutover deadlines here.
Resources
Aggie Enterprise Orientation Guide, including a list of common scenarios to practice
UC Davis Aggie Enterprise website
Navigating Aggie Enterprise 6-minute video
The new UC Davis Chart of Accounts (COA) will replace the current Full Accounting Unit (FAU)
COA Resource Guide (PDF)
COA Quick Reference Guide (PDF)
COA Segment micro-learning videos and supplemental resources
ANR Aggie Enterprise Website
Access the ANR Aggie Enterprise website from within the ANR portal.
Training
Self-paced eLearning and instructor-led courses are available for sign-up in the UC Davis Learning Management System (LMS). Search “Aggie Enterprise” for a list of available courses. For the best experience, practice transactions and processes in the Hands-On Environment while taking the eLearning courses.
Beware of Phishing – UCPath Security Measures Introduced for Direct Deposit Changes
Based on recent phishing attempts, UCPath is introducing a new security measure to enhance the protection of employee information. UCPath will automatically send email notifications to employees whose direct deposit information has been updated or changed as a proactive measure to safeguard employee data.
UCPath Email Notification Overview
The email notification will be sent from UCPath when changes are made to an employee's direct deposit information and will provide contact instructions if the employee did not authorize the change. Please note that that these emails are legitimate and part of UCPath's enhanced security protocols.
When an email is received from UCPath informing that your direct deposit details in UCPath have been recently updated, please verify that you made these changes.
- If you authorized this change, no further action is required
- If you did not make this change, or if you're uncertain, it's important to contact UCPath right away to verify that your direct deposit account is still accurate
You may contact UCPath at (855) 982-7284, Monday to Friday, 8 a.m. - 5 p.m.
UCPath will continue to send these notifications to employees as long as security threats persist.
For more information on how to spot a phishing email please see this article posted by our UC ANR Chief Information Security Officer: https://ucanr.edu/blogs/blogcore/postdetail.cfm?postnum=55859
Anne Marie Scott, UC ANR Payroll Manager, ascott@ucanr.edu
Scott Leaf, UCPath Project Manager, sjleaf@ucanr.edu
UCPath planned downtime June 16-19
Starting Friday, June 16, at 3 p.m. through June 19, at 9 p.m., the UCPath system will be unavailable to all UC employees and applicants as UCPath implements its system upgrades as part of a June release. Please note that after the system is brought back online, you may need to clear your browser cache. For instructions on clearing cache, click here.
Impact: During the scheduled downtime, employees, managers, transactors and UCPath will not have access to the system.
UCPath outage begins: 3 p.m. on Friday, June 16
Planned resume time: 9 p.m. on Monday, June 19
UCPath upgrade complete; clear browser cache
UCPath was successfully upgraded over the weekend and is back up and running. For the best user experience after this upgrade, please clear your browser cache before logging back into UCPath. If a maintenance message appears on your UCPath dashboard after you clear your cache, please refresh your screen.
Instructions: Clear Browser Cache
As a reminder, for the best UCPath Online experience, please use one of the following web browsers:
- Google Chrome (Version 91)
- Firefox (Version 89)
- Microsoft Edge (Version 91)
- Safari (Version 14)
Note: Internet Explorer 11 is no longer a supported browser
UCPath down Dec. 10-Dec. 13
Starting Friday, Dec. 10, at 12 noon to Monday, Dec. 13, at 6 a.m., the UCPath system will be unavailable to all UC employees during the UCPath Upgrade cutover.
Impact: During this time, employees will not have access to UCPath and will not be able to complete activities online including:
- Submitting inquiries or cases
- Viewing pay statements
- Making address changes
- Enrolling direct deposit
- Viewing and applying for jobs in TAM
- Managing ePerformance evaluations
During this outage, UCPath Center phone access will be available as normal: (855) 982-7284 Monday-Friday 8 a.m.-5 p.m.
